These days, how your company stores and transfers data is as important as what kinds of software you rely on to get the job done. Depending on what kind of company you run and how you prefer to format your office, there are several data storage solutions that work great on their own and in conjunction with one another. Consider these options for your company’s information storage and transfer needs.
Completely virtual data storage is a great method for companies that maintain telecommuting staff and need to easily share information across several different devices that may or may not be compatible. Storing your data through a cloud system, like Dropbox or a file hosting service, makes that data accessible from anywhere with Wi-Fi hotspot. This does require a little extra security, but a company that operates carefully can benefit greatly from cloud storage.
Other than cloud storage, USB flash drives are the smallest, simplest method of storing and sharing information across multiple devices. These tiny but powerful devices can store the better part of an entire computer’s data and connect easily to any machine that has a USB input. They’re also surprisingly durable and many are easy to protect with extra security features. Most flash drives allow password protection and encryption, so even if the device is lost, the information inside is safe.
External Hard Drives
This is a popular option for mobile professionals who need a lot of memory and functionality from their data storage systems. External hard drives operate like portable computer “brains.” They can use any computer as a terminal to access and modify the information, so it’s like being able to carry an entire desktop computer in a one-pound format. This is especially good for companies that handle a lot of large file types, as external hard drives have a lot of storage space. They’re excellent for transferring videos and backing up your pictures in case your primary machine experiences problems.
This storage method is becoming very popular with small businesses that don’t have the time or personnel to handle complicated IT issues. NAS (Network Attached Storage) stores data on a company network of shared machines, so it spreads out the transfer demands to multiple devices and allows more than one person to access a single file at the same time. NAS also typically comes with built-in security measures and data backup. In essence, it’s a way to eliminate the “sharing” step of file sharing. It’s like everyone in the company is working off of one big machine. To ensure optimum efficiency, exhaust all options when it comes to choosing your network. The best part about the versatility of data storage options is that none of them are exclusive to any of the others. You can comfortably implement any combination of the above methods to suit the needs of your company. Each method offers a different level of power, mobility and security, so examine each one for its pros and cons. When you find the system that suits your needs perfectly, you’ll wonder how you ever ran your business without it. Does your business rely on one or many storage methods? What challenges have you run into regarding storing data?